Minutes – Annual Meeting, May 10, 2016
Number of members in attendance: 20
Minutes taken by Sara Harley.
1. Welcome by the President
2. Confirm and approve minutes of the AGM held on May 12, 2015. Minutes can be read at:
Motion to accept the minutes – Charlene Morton
Seconded by – Derek Johnston
3. President’s Report – Submitted by John Burnett
A Message from the President
2015-16 was a year to expand on our traditional and successful activities, and to try a few new things as well. We had a full slate of guest presentations that included a travelogue (southwest China), education on photographic genres and techniques (infrared, macro, winter, landscape, the night sky, light painting), and a session that focused on self-evaluation and photographic growth (Sensibility, Series and Signature). Some of the best content, however, came from our own members during the two “potpourri” nights, and the presentation by last year’s photographer of the year, Karen.
Prior to competitions, we explored “what the judges look for”, led by Kas. Then, members challenged themselves with three new competition categories this year – still life, macro & closeup, landscape & seascape – and a treasure hunt based on photographic techniques. The club expanded the number of competitions which were judged on-line, providing members with additional feedback on the images.
Competitions were filled with beautiful and interesting images once again, and the scores were very close. There were just 5 points separating 1st and 2nd place for Photographer of the Year, 3 points in the Floral and Sight & Sound competitions, 2.5 points in the Treasure Hunt, 2 points in Nature, 1.5 points for the Digital Images Trophy, and just 1 point in the Silent Essay Competition.
Our field trip schedule actually began during the summer before the new season began, and will continue into summer 2016. We explored areas ranging from the Keji Seaside Adjunct and Liverpool area to the southwest, to Tancook Island and Eastern Passage to the east, with Windsor and some more local outings for good measure. This summer, we’re scheduled to return to the zoo in Aylesford and explore the North Shore.
None of this happened without significant contributions from a variety of volunteers, of course, and I want to thank you all for your help and dedication. No organization such as ours is successful (or continues to exist) without membership participation. A special thanks to Nancy Johnston who has been our Program Director for many years, but who will be taking a breather next year.
We are a small club, but a vibrant one. We have as many “regular” attendees as some clubs with three times our total membership. We’ve worked hard to provide a balance of education, inspiration and opportunity, and social interaction. With your support and participation we’ll continue to do so.
Best regards,John Burnett
Motion to accept the report – Kas Stone
Seconded by – Nancy Johnston
4. Treasurer’s Report – Submitted by Marg Campbell
BRIDGEWATER PHOTOGRAPHIC SOCIETY FINANCIAL REPORT MAY 1, 2016
Starting Balance $3468.47INCOME
TOTAL INCOME $1442.51
Joint Stocks 31.15
TOTAL EXPENSES $1239.66
Ending Bank Balance $3671.32
– Membership was down a bit this year, but not as low as some years in the past.
– “Donations” were by Trevor Awalt, Darlene Awalt, Gary Smith, Dave Collins, and Don Barnes who were volunteer photographers for the 2015 Osprey 5 km Run. They took photographs of participants and charged a nominal fee to donate to the club.
– “Gifts” were gifts for our guest speakers
– “Promo” was printing costs for brochures
Motion to accept the report – Hope Campbell
Seconded by – Nancy Grant
5. Scorekeeper’s Report – Submitted by Julia Naas
Prepared by Karen Parnell Herrick and Julia NaasThe 2015/16 photography competition year started on Oct.27th, with the Floral Competition and ended on April 26th with the Sight and Sound essays.
There were three new categories introduced into our competition line-up: Macro, Still Life and Landscape/Seascape.
The number of participants in each category are as follows:
Floral – 11, Portrait – 12, Monochrome – 11, Landscape/Seascape – 7, Still Life – 5, Nature – 6, Pictorial – 11, Macro/Close-Up – 8, Treasure Hunt – 5, Silent Essay – 7, Sight and Sound Essay – 4. The New Members Competition was withheld due to lack of participants.
The competition participation was up this year compared to the previous year. Our entries were impressive, proving the old adage, “small but mighty”.
We would like to take this opportunity to thank our competent judges for their time and expertise.
Our closing dinner at Bridgewater Motor Inn will be held Tuesday, May 24th and eight first place trophies will be awarded.
Motion to accept the report – Ralph Cook
Seconded by – James Campbell
6. Call for nominations to Executive
We still require volunteers to fill positions of Secretary and Program Director. No nominations received.
7. Proposal to accept the Executive for 2016-2017 by acclamation:
President – John Burnett
Vice-President – Gary Smith
Past President – Sara Harley
Treasurer – Marg Campbell
Secretary – Vacant
Program Director – VacantMotion to accept the proposal – Nancy Grant
Seconded by – Derek Johnston
8. Announcement of Committee/Activity Volunteers 2016-2017
Program Committee – John Burnett, Gary Smith, Trevor Awalt, Kas Stone, Sara Harley
Field Trip Committee – Joan McCullough, Ralph Cook
Scorekeeping – Karen Parnell Herrick, Julia Naas
Projectionist – Dave Collins
Refreshments – Brenda Zareski
Webmaster – Trevor Awalt
Publicity – Vacant
Yearbook – Trevor Awalt
Hosts – Charlene Morton, Derek Johnston
50/50 – Derek Johnston
9. Additions to the agenda as requested
No additional items were discussed.
10. Adjournment of annual meeting
The official meeting was adjourned at 7:40pm.
Items discussed after the formal meeting:
1. Charlene Morton discussed the field trip to the Aylesford Zoo planned for Saturday May 14th. Details were circulated by email. An email will be sent out on Friday evening if the field trip is cancelled due to weather.
Will Brooks, owner of the Fire Museum in Lunenburg, would like to receive photographs of our recent field trip there. Charlene will send him the photos that were submitted for our field trip slide presentation.
A tentative field trip has been set up for Sunday May 22nd – Mahone Bay farm with award winning draft horses. The farmer will give us a wagon ride in exchange for photos of him with his horses. Details will be forwarded by email.
2. There is an article about club member Gilbert van Ryckevorsel in May 11th’s LighthouseNOW Progress Bulletin.
3. Sara Harley presented a promotional idea to the club. She will create Business Cards or Postcards with photos submitted by club members. Postcards will be one sided and will include a photograph with the photographer’s name as well as basic information about the club. Business Cards will be two sided with the photo and photographer’s name on one side, and basic info about the club on the back. Cost to participate will be $15 and cards can be distributed however the participants want to do it. This should increase awareness in the community about our club, generate more interest with a wider range of images, and increase club participation in getting the word out. Thirteen people have expressed an interest in participating so far. Sara will contact participants over the summer to get their photos. Cards will be distributed and payment will be collected in September.
4. A slide show of images from April’s field trip to the Fire Hall Museum in Lunenburg was presented.
5. After the break, the club divided into two groups to start planning the program and field trips for next year.
That concludes our meetings for the year. Our year end Awards Dinner will be held on May 24th.