Minutes from AGM – May 14, 2013

BRIDGEWATER PHOTOGRAPHIC SOCIETY

MINUTES OF THE ANNUAL GENERAL MEETING

DATE:  May 14, 2013                                   MTG START TIME: 7:00 pm

NOTES:

Tonight shows:

Slideshows –  March and April field trips

32 members were in attendance.

Minutes for last years Annual General Meeting can be found on the club’s website.

PRESENTER / WORKSHOP EVENING TOPIC:

Sara Harley / Photographs at the level of Honours and above

Background:

There will be 8 categories for competitions in the coming year.  Competition and number of entries are: 1) Nature – 3 Digital and 1 print; 2) Floral – 3 Digital and 1 print; 3) Portrait – 1 Digital and 1 print; 4) Urban – 1 Digital and 1 print; 5) Travel – 1 Digital and 1 print;   6) Human interest/photojournalism – 1 Digital and 1 print; 7) Humour – 2 digital;             8) Creative – 2 digital.

Reports submitted:

President’s Report – after giving a small token to the head of each of the committees (rose for the ladies and card for the gentlemen) Derek thanked the contributors for their hard work and and determination. He also noted the 30% growth in the size of the club and commented that the challenge is to keep a varied and interesting program that keeps the club inviting and warm.  There is a need for the club to advance and in the support of that thought the competition and judging formats will be modified. His parting thought was “The best photo is the next photo.”  I am sure I speak for the entire club in saying that it has been a distinct pleasure to have him as our president.

Peter Stuempel move to accept the report seconded by Debbie Black. (passed)

Treasurer’s Report – presented by Marg Campbell.  Teresa Alexander-Arab moved to accept the report seconded by Reg Archibald. (passed)

Score-keeper’s report – presented by James Campbell.  Trevor Awalt moved to accept the report seconded by Susan McDormand. (passed)

Elections –        Call for Nominations was completed and the successful participants are:

Executive 2013-2014

President   Sara Harley

Vice President Teresa Alexander-Arab

Past President  Derek Johnston

Program Director  Nancy Johnston

Treasurer  Marg Campbell

Secretary  Doris Eagles

Committees& Volunteers

Program Committee – Nancy Johnston

Doris Eagles

John Croft

John Burnett

Field Trip Committee – Julia Naas

Teresa Alexander Arab

John Croft

Scorekeeping – James Campbell

Reg Archibald

Joan McCullough

Mary Ann Massey

Doris Eagles

Projectionist – John Burnett

Trevor Awalt (back up)

Teresa Alexander-Arab (back up)

Webmaster – Trevor Awalt

Publicity – Elizabeth Klaas and Elizabeth Nash

Refreshments – Karen Parnell Herrick

Rose Himmelman (back up)

Paulette Hudson (back up)

Host – Brenda Fitzgerald

Yearbook – Sara Harley

                                                                                                                            

New Business:

Motions –

Proposal to obtain a new club laptop computer moved by Sara Harley and seconded by Teresa Alexander-Arab. (Passed)  Discussion occurred on the potential cost of the laptop.

Proposal to spend up to $800 plus tax moved by Bill Jones and seconded by James Campbell. (passed with one nay).

Proposal to obtain a replacement projector moved by Sara Harley and seconded by James Campbell.  This is motion is required so that if we have a problem with the old projector a new one can be purchased ASAP.  (Passed)

By-laws –

Proposal to eliminate reference to “Preparing slides for Competition “ moved by Sara Harley and seconded by Elizabeth Nash.  This will help modernize the by-laws as slides are no longer used.  (passed).

The need to have a committee fully review the By-laws was discussed.  Moved by Elizabeth Nash and seconded by Susan McDormand.

Other –

The caretaker Carl was presented with a gift for all the extra work he does for the club.

There will be a Member’s Choice field trip to the Aylesford Zoo at 10:00 am. Those wishing to travel together can meet at the Bridgewater Tim Horton’s at 8:30.

Derek presented the incoming President Sara Harley with a homemade wooden gavel.

Refreshments by Karen and Debbie complements of the Club.

Meeting ended at 9:40.      Next meeting on May 28, 2013 will be the Closing Dinner.

Minutes from AGM – May 8, 2012

Annual General meeting / Business meeting

Meeting started 7:15 P.M.

Presidents Report : Derek Johnston.

He thanked all the committees and individuals for the tremendous job they did, organizing, and planning, the topics, presenters, events, competitions, and field trips, to make for a very interesting, enjoyable, and successful year.

Special, and well deserved thank you, went to :

Nancy Johnston, and the Program Committee, for the tremendous job they did, arranging inside, and outside events, guest presenters, and interesting topics for our meetings, and competitions.

Candace Croft, James Campbell, SusanMcDormand, for creating and organizing the field trips and transportation.

Teresa Alexander- Arab, and Sara Harley for organizing the DesBrisay Museum Exhibit (20 plus Exhibitors)

Teresa Alexander-Arab, who as well as being Vice President, also did a great job as a projectionist.

Doug Merrett for taking care of web site, and doing projectionist duties.

Marg. Campbell who did another great job as treasurer this year.

Sara Harleyfor doing a tremendous job organizing, and scoringcompetitions. as well as the Scavenger Hunt “Water”. Sara also organizes and creates the yearbook.

John Croft for organizing the library, and providing books and magazines.

James Campbell for dealing with name tags, and the 50/50 draw.

Candice Croftfor arranging the Bridgewater Bulletin interview with Nancy Johnston.

Debbie Black for setting up, and organizing, breaktime snacks.

Marie and Frank Penny who organized the treasure hunt. .

Brenda Fitzgerald for being the club greeter, and assisting James Campbell with the name tags, and draws.

Evangeline Johnston a special thank you to for organizing, and sending out the minutes, and other information of interest

Derek presented roses to all the young ladies who were present and who were involved in making the programs a success.

Also, he noted, bylaw changes were made to allow the use of photo editing programs such as Photoshop, Gimp, and Picasa; for producing competition images; and the addition of 2 new competition categories, Photo Journalism, and Architecture.

He mentioned the position of secretary is not yet filled; this is a good way to get to know club members, and how the club operates.

Derek introduced our new executive for: 2012-3013

President – Derek Johnston
Past President – Brenda Fitzgerald
Vice President – Sara Harley
Treasurer – Marg Campbell
Program Director – Nancy Johnston
Field Trip coordinators – Susan McDormand / James Campbell
Scorekeeping – James Campbell
Projectionist – Teresa Alexander-Arab ; back-up and Webmaster – Doug Merrett
Refreshments – Debbie Black / Karen Parnell Herrick
Year Book – Sara Harley
Publicity – Elizabeth Nash / Elizabeth Klass
Hostess – Brenda Fitzgerald
Secretary – Still Vacant ???

Move to accept this reportby Gerry Black, seconded by Susan McDormand

Marg. Campbell Treasurer

Handed out copies of the Financial Report for the past year. and reviewed the detail of the report. Our bank balance as of 01 May 2012 was $2,759.41

Move to accept this report by Gerry Black, seconded by Susan Mcdormand

Break… Thank you toDebbie and Gerry Blackfor providing refreshments.

Doug Merrettprojected some great images by, Debbie Croft, Derek Johnston, Trevor Awalt and James Campbell, from the field trip to the Oakland Zoo, in Aylesford.

James also gave a short, excellent, sight and sound presentation of the Zoo trip.

Grant Dixon has volunteered to produce the program again this year.

Sara Harley: Judging:

She mentioned she has served 3 years as competition scorekeeper, and thanked all who volunteered to be judges; also Brenda , Nancy,James, and Marg, etc.. who helped out with competitions. .Also Doug Merrett, and Teresa Alexander Arab, for the great job they did as projectionists, and organizing images sent in for competitions.

She reviewed the numbers of prints, and projected images, entered in the competitions.

She commented on the overall high quality, and number of images entered in competitions. She also thanked those involved in organizing the scavenger hunt, photographer of the year, and the treasure hunt.

The nomination to accept the report was made by Elizibeth Klaas , seconded byDebbieBlack.

Nancy Johnston Programming:

She expressed her thanks to the members on the programming committee.

She commented on, and thanked the different presenters, and all who took part in competitions, and field trips, meetings, scavenger and treasure hunts.

Nancy would welcome new members on the program committee, and ideas for presenters, topics, competitions, and field trips. The committee meets 3-4 times during the summer, to create and finalize the next year’s program.

Please contact her or Derek for more information.

Other business:

Sarasaid the year books will be available at the windup dinner, for those who have ordered them. She is also looking for yearbook ideas for next year.

She also said, she and her husband John,would be hosting a club B.B.Q. again this year, on the 18th of August which is the third Saturday of the month. This would be “potluck”.

More information to follow.

Jamesmentioned the Tancook Island field trip would be on Saturday 26 of May

( Rain date the following Saturday.)

The return fair from Chester is $5.00, and leaves at 1 P.M. and returns at 6 P.M.

More information to follow.

Sara mentioned the Plant Nursery and Gardening Center in Wileville, would let club members take photos for a day during the first 2 weeks in June. Information to follow.

Susan mentioned photographers are needed to take pictures of, and provide prints of residents in a senior care home, during a day when they put on costumes . This would be just for their use only. Please contact her for further information.

50/50 draw winner was Sara Harley

Thank you to Reg. Archibald, who displayed prints of Eastern Passage.

Derek presented a gift to the caretaker, Carl, to show our appreciation for the work he did, before and after, meetings.

Minutes Submitted by Ralph Cook