Minutes – May 14, 2019 AGM Meeting

7 06 2019

Bridgewater Photo Society
Minutes – Annual General Meeting, May 14 2019 – DRAFT 2

AGM Meeting Start Time: 6:55 pm
Number of members in attendance: 29
Minutes taken by: Sara Harley, Secretary
Vice-President Charlene Morton opened the meeting on behalf of President Gary Smith.

1. Motion to approve minutes of 2018-2019 AGM, held May 8, 2018. Minutes of the previous AGM held on May 8, 2018 were sent out to the membership by email prior to our meeting.

Motion to approve: Dave Collins Seconded by: Bill Jones Motion passed

2. Year-End Reports:
2.a. President’s Report – submitted by Gary Smith

Another successful season for the Photo Club has come to a close. The Club continues to grow in membership with 55 members this year and continues to be a drawing card for many photographers ranging in skill level from beginner to professional.

There are so many hours that go into a providing a successful program. A heartfelt thanks goes out to all of our volunteers for a job well done!

Our organizational approach this year focused on using cross functional committees and worked very well. Committee members were able to learn more of the workings of the club, assist in improving process flow/methods, be involved in communications and take the lead in specific activities within their area.

Our Competition committee, led by Trevor and Darlene, improved the process for competitions by establishing new methods, improving the presentation of prints for competition, and changing the judging of all digital to online.

The Field Trip committee, led by Charlene, again provided us with a full slate of monthly trips with different members leading us in trips to not only local spots, but also to an overnighter on Brier Island and to the Valley. These trips continued to provide us with the challenge of photographing new and interesting subjects.

We had a wonderful lineup of guest speakers this year. The quality of speakers, coupled with upfront advertising, encouraged interested community members to attend. Thanks to Sherry for her efforts in this area.

Due to the Program Director position being empty this year, the Executive took the leading role in general program coordination. A measure of program success is the number of events where members either led or participated in presenting. This year included a workshop (led by Sue) which was comprised of stations for various photography methods. There were also presentations by Julie, Sara, Sherry, Mary Ann, Linda, and Dave and informative Instructional presentations by Trevor, John, Beverley, and Kas. In addition, we had seven (7) non-competitive photo–share activities with many members participating.

We had an exhibition at the Margaret Hennigar Library this year with thirteen (13) exhibitors and have started discussions with the staff at DesBrisay Museum regarding maintaining a permanent exhibit space in their area.

Sue and Anna clocked many long hours putting together this season’s yearbook for us. It is a great publication and a huge thank you to them for all of the work put forth.

Also a thank you to Mary Ann for creating photo-share presentations and projecting our images, to James for holding the 50/50 draws nightly, to Karen for planning our Social and to Trevor for maintaining our Social Media pages.

My tenure as President now comes to a close. The two years have flown by. I wish to personally thank the dedicated folks in the Executive for all of their work this season and for assisting me in steering the club during this time. I look forward to working with everyone in the coming years to foster and maintain our great organization.

Last but not least, I thank you, the members, for collectively making the Club such a warm and inviting place to gather. This special energy truly makes the difference!

Best regards,
Gary Smith – President 2017-2019

Motion to approve: Sue Hutchins Seconded by: John Burnett Motion passed

2.b. Treasurer’s Report ending April 30, 2019 – submitted by Marg Campbell
Bridgewater Photographic Society
Year End Financial Statement
2018/2019

Opening Balance $3,205.85
Income:
Dues 1698.00
Interest 1.31
Workshop 975.00
Smile Award 500.00
Christmas Dinner 570.00
Hospitality 27.90
Auction 49.00
Donations 111.10
50/50 340.50
Total Income: $4,272.81

Expenses:
Presenters $150.00
Awards 79.35
Yearbook 30.10
Insurance 534.00
Supplies 137.03
Exhibit 11.07
Promo 67.62
Dinner 731.82
Workshop 235.24
Rent 540.50
Equipment Purchase 1589.66
Joint Stocks 31.15
Misc. 40.50

Total Expenses: $4,237.26
Year End Balance $3,241.40

Items discussed: Workshop Income came from the Thaddeus Holownia workshop. Proceeds have been set aside to pay for future workshops. Yearbook Expense of $30.10 was the net cost of the 2017-18 Yearbook provided to the Public Library.

Gary Smith said there was an audit of the year end financial statements completed by Kathryn Price. The audit went well and there were a couple of suggestions made.

Motion to accept the Treasurer’s Report: Linda Hall Seconded by: Trevor Awalt Motion passed

2.c. Competitions Committee Report – submitted by Trevor Awalt, Co-Chair Competition Committee

The below 2018-2019 Competition Committee Year End Report is respectfully Submitted on behalf of the Competition Committee by: Trevor Awalt co-chair 2018-2019 Competition Committee.

I would like to thank this year’s Competition Committee for their efforts in making this year’s competitions possible. From working with the executive, entrants and the judges to assigning the judges to competitions, sending notifications to the membership of upcoming competitions, collecting images, creating and tallying scoresheets, creating the slide shows, preparing honour awards, and informing the membership of the results. There is much that goes on behind the scenes, more than listed above, which requires team work and this year we had a great team; Linda Hall, Tammy Mercer, Sue Hutchins, Gilbert van Rijckevorsel, with co-chairs Darlene Awalt and myself (Trevor Awalt).

A huge thank you to all of our judges, from within our club including members from other clubs within Nova Scotia and as far away as Manitoba, eighteen (18) judges who volunteered their valuable time making this year’s competitions possible (in no particular order); James Campbell, Peter Zwicker, John Burnett, Kas Stone, Gary Smith, Charlene Morton, Sarah Harley, Gilbert van Ryckevorsel, Ward Isnor, Sandra Parlow, Allan Flagel, Diane Sawatzky, Vicki Gaul, Michelle Coleman, Brenda Fitzgerald, Chris Stackhouse, Darlene Awalt, and myself (Trevor Awalt).

There was a total of twelve (12) separate competitions, digital plus print, with twenty-two (22) out of our fifty-four (54) members, 40.7%, competing with a total of two hundred and nine (209) images judged with forty-six (46) images, 22%, receiving honour awards.

In addition, there were two (2) Digital Essay competitions, four (4) members competing in the Silent Essay with three (3) of those members also competing in the Sight & Sound Essay. This year was the first year to have these competitions judged online to provide the entrants with feedback similar to the other digital competitions.

On behalf of the Competition Committee I would also like to extend a thank you to Charlene and the Field Trip Committee for looking after this year’s Scavenger hunt.

The following summary for each of this year’s competitions are presented in the order they were conducted.

1. Floral Competition: Sylvia Dorey Memorial Trophy
1(a). For the Digital competition, three (3) images per entrant, was completed on October 6, 2018. There were nine (9) members entered totaling twenty-seven (27) images with two (2) of the images receiving honour awards. Thanks to our judges; John Burnett, Chris Stackhouse, and Sandra Parlow.

1(b). For the Print competition, one (1) print per entrant, was completed on October 9, 2018. There were five (5) members entered totaling five (5) images. One image was scratched from the competition due to the print not being available for live judging. Thanks to our judges; Sara Harley, John Burnett, and Charlene Morton.

The Floral Category winner and standings for the Sylvia Dorey Memorial Trophy were announced at the October 23, 2018 meeting as follows:
1st place – Linda Hall – 42 points
2nd place – Kathryn Price – 41.5 points
3rd place – Julia Naas – 40.5 points

2. Landscape/Seascape Print Competition:
The Landscape/Seascape category was part of this year’s Print competition, two (2) images per entrant, was completed on October 9, 2018. There were five (5) members entered totaling ten (10) images with one (1) of the prints receiving an honour award. Two images were scratched from the competition due to the print not being available for live judging. Thanks to our judges; Sara Harley, John Burnett, and Charlene Morton.

The points earned by the entrants from the Landscape/Seascape competition go toward the Fred Hay Memorial Trophy which represents the entrant who earns the most points accumulated from this year’s Print competitions. The winner will be announced at the year-end banquet on May 22, 2019.

3. Treasure Hunt Digital Competition: Treasure Hunt Trophy
For the Treasure Hunt competition, up to eight (8) images per entrant out of twelve (12) categories, was completed on November 10, 2018. There were five (5) members entered totaling thirty-nine (39) images with ten (10) of the images receiving honour awards. Thanks to our judges; Vicki Gaul, Diane Sawatzky, and Brenda Fitzgerald.

The Treasure Hunt Category winner and standings for the Treasure Hunt Trophy were announced at the November 13, 2018 meeting as follows:
1st place – Linda Hall – 94.5 points, 5 Honour Awards
2nd place – Tiffany Ottaway – 81.5 points, 2 Honour Awards
3rd place – Dave Collins – 81.0 points, 2 Honour Awards

4. Nature Competition: Merilyn Morrison Trophy
4(a). For the Digital competition, three (3) images per entrant, was completed on November 10, 2018. There were eleven (11) members entered totaling thirty-three (33) images with eleven (11) of the images receiving honour awards. Thanks to our judges; Vicki Gaul, Allan Flagel, and Michelle Coleman.

4(b). For the Print competition, one (1) print per entrant, was completed on November 13, 2018. There were six (6) members entered totaling six (6) images with four (4) of the images receiving honour awards. Thanks to our judges; James Campbell, Peter Zwicker, and Gilbert van Ryckevorsel.

This competition was very close and was decided by only 1/2 point between 1st & 2nd place as well as a 1/2 point between 3rd & 4th place.

The Nature Category winner and standings for the Merilyn Morrison Trophy were announced at the November 13, 2018 meeting as follows:
1st place – Darlene Awalt – 53 points – 4 honour Awards
2nd place – Julia Naas – 53 points – 3 Honour Awards
3rd place – Linda Hall – 43.5 points – 2 Honour Awards

5. Monochrome Print Competition:
The Monochrome category was part of this year’s Print competition, two (2) images per entrant, was completed on November 13, 2018. There were five (5) members entered totaling ten (10) images with five (5) of the prints receiving honour awards. Thanks to our judges; James Campbell, Peter Zwicker, and Gilbert van Ryckevorsel.

The points earned by the entrants from the Monochrome competition go toward the Fred Hay Memorial Trophy which represents the entrant who earns the most points accumulated from this year’s Print competitions. The winner will be announced at the year-end banquet on May 22, 2019.

6. Humanity Digital Competition:
For the Humanity competition, two (2) images per entrant, was completed on January 19, 2019. There were nine (9) members entered totaling eighteen (18) images with four (4) of the images receiving honour awards. Thanks to our judges; Allan Flagel, Diane Sawatzky, and Michelle Coleman.

The points earned by the entrants from the Humanity competition go toward the Highest Points in Digital Trophy which represents the entrant who earns the most points accumulated from this year’s Digital still image competitions. The winner will be announced at the year-end banquet on May 22, 2019.

7. The Way We Live Digital Competition:
For “The Way We Live” competition, new this year introduced by Gilbert van Ryckevorsel, two (2) images per entrant, was completed on January 19, 2019. There were ten (10) members entered totaling twenty (20) images with two (2) of the images receiving honour awards. Thanks to our judges; Allan Flagel, Diane Sawatzky, and Michelle Coleman.

The points earned by the entrants from “The Way We Live” competition go toward the Highest Points in Digital Trophy which represents the entrant who earns the most points accumulated from this year’s Digital still image competitions. The winner will be announced at the year-end banquet on May 22, 2019.

8. Creative Digital Competition:
For the Creative competition, two (2) images per entrant, was completed on February 23, 2019. There were seven (7) members entered totaling fourteen (14) images with two (2) of the images receiving honour awards. Thanks to our judges; John Burnett, Kas Stone, and Chris Stackhouse.

The points earned by the entrants from the Creative competition go toward the Highest Points in Digital Trophy which represents the entrant who earns the most points accumulated from this year’s Digital still image competitions. The winner will be announced at the year-end banquet on May 22, 2019.

9. Macro/Closeup Digital Competition:
For the Macro/Closeup competition, reintroduced from the 2015-2016 season, two (2) images per entrant, was completed on February 23, 2019. There were six (6) members entered totaling twelve (12) images with five (5) of the images receiving honour awards. Thanks to our judges; Peter Zwicker, Brenda Fitzgerald, and Chris Stackhouse.

The points earned by the entrants from the Macro/Closeup competition go toward the Highest Points in Digital Trophy which represents the entrant who earns the most points accumulated from this year’s Digital still image competitions. The winner will be announced at the year-end banquet on May 22, 2019.

10. Silent Essay Digital Competition:
For the Silent Essay competition, one (1) video per entrant with 12 slides, was completed on February 23, 2019. There were four (4) members entered. Thanks to our judges; Kas Stone, Gary Smith and Ward Isnor.

The Silent Essay Category winner and standings for the Silent Essay Trophy were announced at the February 26, 2019 meeting as follows:
1st – Sue Hutchins – 254 points out of a possible 300
2nd – Linda Hall – 249 points out of a possible 300
3rd – Anna Mallin – 236 points out of a possible 300

11. New Member Digital Competition:
For the New Member competition, six (6) images per entrant, was completed on March 23, 2019. There were three (3) members entered totaling eighteen (18) images. Thanks to our judges; Peter Zwicker, Chris Stackhouse, and Darlene Awalt.

The New Member Category winner and standings for the New Member Trophy were announced at the March 26, 2019 meeting as follows:
1st – Jock Martin – 63.5 points
2nd – Douglas Langley – 58 points
3rd – Don Gorby – 52 points

12. Sight & Sound Essay Digital Competition: Gordon McGowan Trophy
For the Sight & Sound Essay competition, one (1) video per entrant not to exceed 5 min in length, was completed on March 23, 2019. There were three (3) members entered. Thanks to our judges; Kas Stone, Charlene Morton and Trevor Awalt.

The Sight & Sound Essay Category winner and standings for the Gordon McGowan Trophy were announced at the March 26, 2019 meeting as follows:
1st – Sue Hutchins – 253 points out of a possible 300
2nd – Linda Hall – 238 points out of a possible 300
3rd – Anna Mallin – 237 points out of a possible 300

The Photographer Of The Year Trophy consists of total points contributed from the digital, print, and essay competitions excluding the Scavenger Hunt, Treasure Hunt challenges, and New Member competition. winner to be announced at the year-end banquet.

Motion to accept the Report: Karen Parnell-Herrick Seconded by: Anna Pallin Motion Passed

2.d. Field Trips Committee Report – Submitted by VP Charlene Morton

BPS Field Trip Report, 2018-2019
Charlene Morton, FT Coordinator

FT Leaders: Ilze Andzans, Ralph Cook, Linda Hall, Nancy Johnston, Anna Mallin, Tiffany Ottaway, Patty Winfield

Kings County Photo Club Coordinator: Ilze Andzans

Summer 2018 Excursions (3)

May 19, 2018 Ross Farm, New Ross (Charlene)
Lunch at Vittles, New Ross

June 3, 2018 Tangled Garden, Grand Pré (Ilze Andzans)
Lunch in the Tea Room, Tangled Garden

June 16, 2018 McNabs Island, HMR (Ralph Cook)
Lunch at Boondocks, Eastern Passage

Regular Season Excursions (7)

September 15-16th, Saturday and Sunday overnighter
Brier Island (Nancy Johnston); Saturday supper at Nancy Johnson’s

October 20, Saturday Afternoon Lightfoot Winery Lunch and Tour (Ilze Andzans) + Sunday, Oct 21 for second group

November 18, “Out and About Lunenburg” Sunday 2:30-4:30 PM
Scavenger Hunt and Competition (Patty Winfield & Tiffany Ottaway)
Judges: Tom Rogers, Gary Smith, Sara Harley
Supper at Big Reds, Lunenburg

January 18th, Friday 10:30 AM
Michele Stevens Sailloft, Second Peninsula (Anna Mallin)
Lunch at Salt Shaker, Lunenburg

February 16th Saturday morning
NSCC Culinary Kitchen with Chef Eric Matuchet (Tiffany Ottaway)
Lunch at River Pub, Bridgewater

March 17 Sunday morning
Cosby Gardens & Cement Sculptures; White Point Beach (Linda Hall)
Lunch at Elliot’s Dining Room, White Point Beach Resort

April 13th Saturday morning (Charlene)
Teleglobe Statellite Station, Charleston, Queens County
Lunch at Riverbank Café, Mill Village

First Outing for Next BPS FT Season

May 18th Saturday morning
Little Red Tractor Farm Lambs, Watford; & Wool Room (Kathryn Price)
Afternoon options: Veinot Road bridge area on the LaHave River; Fire Brook Falls on Smith Road

Thank you to Ralph Cook, who was the first field trip leader under this year’s format to have a different field trip leader for each excursion. The leaders were responsible for coordinating all details of the field trip.

The 2018-2019 program offered ten field trip opportunities: seven outings during the regular season, as well as three during late spring and summer 2018. Attendance averaged over a dozen participants per outing and was as high as sixteen. Although no outings were cancelled, some were postponed from Saturday to Sunday because of poor weather. Most outings continue to be scheduled Saturday mornings, with carpooling that leaves from Tim Hortons, LaHave Street in Bridgewater and ending with lunch together near our destination. Different options included a weekend trip to Brier Island and a Friday morning visit to local Sailloft business—both very well attended. Like last year, the Scavenger Hunt was scheduled for a Saturday afternoon.

Several members stepped up to the invitation to help organize and lead trips that they had recommended. Some prepared their own slideshows. So, although there was no Field Trip Committee per se, nor meetings, good communication among leaders and coordinators got the job done. The themes for our trips continue to offer a cross-section of locations and occupations, people and critters. One trip theme has been postponed until next year: Although Tom Rogers and Gary Smith scouted the woods looking for suitable locations to shoot waterfalls, visibility was a problem. With a new hiking club for the area in the works, plus an offer from hike guide Nancy Veinot, a waterfall theme should be back on the FT list for next year. Another outing needing reconsideration for next year is the Scavenger Hunt. Because it resulted in a three-way tie (and last year had a two-way tie), I’d like to recommended that we think of ways to avoid ties (and, consequently, the need to call on judges to break ties) so that the Scavenger Hunt can remain a non-competitive activity.

In addition to fun and photography, most important are volunteers with ideas for destinations that they are willing to research and organize as trips for the Club. A special thank you should be extended to Ilze Andzans who recommended and organized joint field trips with Kings County club members. On behalf of all those who helped with the field trips this year, I’d like to thank all FT leaders and participants (members and guests) for their attention to the many elements that make for good social and photogenic outings.

– Charlene Morton, 21 April 2019

Motion to accept the Report: Anna Mallin Seconded by: Kathryn Price Motion Passed

3. Call for Nominations for the 2019-2020 Executive

A slate of officers was presented as follows, and a call for nominations from the floor was made:
President: Charlene Morton
Vice President: Patty Winfield
Treasurer: Marg Campbell
Secretary: Sara Harley
Program Director: Kathryn Price
No nomination required for – Past President: Gary Smith
There were no nominations made from the floor
Motion to close Nominations: Karen Parnell-Herrick Seconded by: Anna Mallin Motion Passed

4. Proposal to accept the Executive for 2019-2020:

President: Charlene Morton
Vice President: Patty Winfield
Past President: Gary Smith
Treasurer: Marg Campbell
Secretary: Sara Harley
Program Director: Kathryn Price

Motion to accept the Proposal: Kas Stone Seconded by: Derek Johnston Motion Passed

5. Call for Committee Chairs and Volunteers:

5.a. Committee Co-ordinators:
50/50 Draw: Karen Parnell-Herrick with back up provided by Darlene Awalt
Competition Committee Co-Chairs: Linda Hall and Tammy Mercer
Field Trip Co-ordinator: vacant with Ilze Andzns as the Kings County contact
Exhibit Committee Chair: Jock Martin
Hosts: vacant – Charlene explained this position is important for welcoming guests and ensuring attendance sheets are completed for each meeting (tracking necessary for grant applications)
Projectionist: Mary Ann Massey with back up provided by John Burnett and Dave Collins
Webmaster: Trevor Awalt
Yearbook Editors: Sue Hutchins and Anna Mallin

During this call for committee chairs, we were told that the club will have a permanent exhibit space at the DesBrisay Museum which consists of two 16 ft long corridor walls. The exhibits will change quarterly, with July 16th being the start date of the first exhibit. More details will be sent by email.

5.b. Committee Volunteers:

Competition Committee Volunteers: Dave Collins, Sue Hutchins
Field Trip Committee Volunteers: Ilze Andzans, John Burnett, Karen Parnell- Herrick, Patty Winfield
Exhibit Committee Volunteers: Don Barnes, Anna Mallin, Patty Winfield
Program Committee Volunteers: John Burnett, Doug Langley, Anna Mallin, Beverley Richardson, Gary Smith

6. Other Business

6.a. New membership fees – the Executive decided in September 2018 that fees would be increased slightly starting for the 2019-20 club year. Individual memberships will be $40 (increase of $5), and couple memberships will be $60 (increase of $10)

6.b. Rental location survey results – The majority of survey respondents indicated that they wanted to remain in our current location. This will be re-examined by the Executive in December.

6.c. Honorary Memberships have been awarded to Nancy Johnston and Marg Campbell in recognition of their long term contributions to the club.

6.d. Other items from the floor:

6.d.1. Sue Hutchins asked about storage for the 3 storage bins of yearbooks. The bins were currently kept in the storage room at MARC but the club was told storage was no longer available. Gary Smith said MARC has indicated that storage may be available in the future for a nominal fee of $5 per month.

6.d.2. Gary Smith raised the importance of the club needing a field trip co-ordinator. Without a co-ordinator, field trips may have to be taken off the program. This will hopefully be resolved after our break out discussion groups start the planning process.

6.d.3. Charlene Morton (with information provided by Jock Martin) announced that there will be a fundraiser held at the DesBrisay Museum in August. The exhibit will have works from all mediums of 8×8 inch size, ranging in price from $50 – $150. Sales proceeds will be split between the creator of the work and the Museum. Details will be forwarded by email.

6.d.4. Speakers Committee Report Submitted by Sherry Hudson
Year End Report 2018-2019 Program year
By Sherry Hudson, Speaker Chair

This year’s program included a solid line up of speakers from outside the club and from within. Many speakers touched on the theme of storytelling. I would like to thank the members of the Speakers Committee for their wisdom and support in the development of this year’s program.

Our first external speaker was Nance Akerman who took us on a journey around the world through the lens of her camera.

Thaddeus Holownia packed the house in October. He also gave a sold-out workshop the following day which included an image critique for participants. The workshop raised $900 for the club.

Bill Curry was the next presenter sharing with the group his experience with Conservation Photography and the Dark Sky Preserve project in Yarmouth County.

We started the new year with a presentation by Len Wagg showing us stunning landscape photographs and sharing some tips and tricks to storytelling through books.

Valerie Leduc gave a live portrait demonstration in her talk in February and Carl Snyder shared his experience with panorama photography in March.

This year’s external speaker program wound up with Kris Tynski sharing his award-winning photos from Cape Breton.

On the club side we had a number of wonderful presentation and events from members.

Trevor Awalt informed members of the do’s and don’ts of sizing and renaming files for competitions.

Sue Hutchinson provided a night of entertainment with a number of shooting stations designed to focus on specific photographic skills.

John Burnett gave a through and engaging overview of Lightroom.

Sherry Hudson gave a brief workshop on story telling.

Beverly Richardson inspired members of the club to take out their phone cameras and do some experimenting.

Kas Stone rounded out the year with some advice on creating AV presentations.

As a final note, Brian Merry reached out to the club this year to book a talk when he is in town next October it will be a great start to next year’s lineup.

Thank you for all the kind words of encouragement and appreciation from club members over this year and a half, it’s been a great experience to develop this program on behalf of the club.

7. Motion to Adjourn the AGM Meeting – Derek Johnston

AGM Meeting adjourned at 7:43pm

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Minutes – AGM – May 10, 2016

11 05 2016

Minutes – Annual Meeting, May 10, 2016

Meeting Start Time: 7:15pm
Number of members in attendance: 20

Minutes taken by Sara Harley.

1. Welcome by the President

2. Confirm and approve minutes of the AGM held on May 12, 2015. Minutes can be read at:
https://bridgewaterphotographicsociety.wordpress.com/2015/07/17/minutes-may-12-2015/
Motion to accept the minutes – Charlene Morton
Seconded by – Derek Johnston
Motion Passed

3. President’s Report – Submitted by John Burnett

A Message from the President

2015-16 was a year to expand on our traditional and successful activities, and to try a few new things as well. We had a full slate of guest presentations that included a travelogue (southwest China), education on photographic genres and techniques (infrared, macro, winter, landscape, the night sky, light painting), and a session that focused on self-evaluation and photographic growth (Sensibility, Series and Signature). Some of the best content, however, came from our own members during the two “potpourri” nights, and the presentation by last year’s photographer of the year, Karen.

Prior to competitions, we explored “what the judges look for”, led by Kas. Then, members challenged themselves with three new competition categories this year – still life, macro & closeup, landscape & seascape – and a treasure hunt based on photographic techniques. The club expanded the number of competitions which were judged on-line, providing members with additional feedback on the images.

Competitions were filled with beautiful and interesting images once again, and the scores were very close. There were just 5 points separating 1st and 2nd place for Photographer of the Year, 3 points in the Floral and Sight & Sound competitions, 2.5 points in the Treasure Hunt, 2 points in Nature, 1.5 points for the Digital Images Trophy, and just 1 point in the Silent Essay Competition.

Our field trip schedule actually began during the summer before the new season began, and will continue into summer 2016. We explored areas ranging from the Keji Seaside Adjunct and Liverpool area to the southwest, to Tancook Island and Eastern Passage to the east, with Windsor and some more local outings for good measure. This summer, we’re scheduled to return to the zoo in Aylesford and explore the North Shore.

None of this happened without significant contributions from a variety of volunteers, of course, and I want to thank you all for your help and dedication. No organization such as ours is successful (or continues to exist) without membership participation. A special thanks to Nancy Johnston who has been our Program Director for many years, but who will be taking a breather next year.

We are a small club, but a vibrant one. We have as many “regular” attendees as some clubs with three times our total membership. We’ve worked hard to provide a balance of education, inspiration and opportunity, and social interaction. With your support and participation we’ll continue to do so.

Best regards,John Burnett
Motion to accept the report – Kas Stone
Seconded by – Nancy Johnston
Motion Passed

4. Treasurer’s Report – Submitted by Marg Campbell

BRIDGEWATER PHOTOGRAPHIC SOCIETY FINANCIAL REPORT MAY 1, 2016
Starting Balance $3468.47INCOME

Dues $1080.00
Interest 1.85
Donations 108.41
50/50 252.25

TOTAL INCOME $1442.51

EXPENSES

Insurance 353.00
Gifts 206.86
Awards 80.50
Joint Stocks 31.15
Promo 99.65
Rent 448.50
Misc. 20.00

TOTAL EXPENSES $1239.66

Net $202.85
Ending Bank Balance $3671.32

Notes:
– Membership was down a bit this year, but not as low as some years in the past.
– “Donations” were by Trevor Awalt, Darlene Awalt, Gary Smith, Dave Collins, and Don Barnes who were volunteer photographers for the 2015 Osprey 5 km Run. They took photographs of participants and charged a nominal fee to donate to the club.
– “Gifts” were gifts for our guest speakers
– “Promo” was printing costs for brochures

Motion to accept the report – Hope Campbell
Seconded by – Nancy Grant
Motion Passed

5. Scorekeeper’s Report – Submitted by Julia Naas

Prepared by Karen Parnell Herrick and Julia Naas
The 2015/16 photography competition year started on Oct.27th, with the Floral Competition and ended on April 26th with the Sight and Sound essays.

There were three new categories introduced into our competition line-up: Macro, Still Life and Landscape/Seascape.

The number of participants in each category are as follows:
Floral – 11, Portrait – 12, Monochrome – 11, Landscape/Seascape – 7, Still Life – 5, Nature – 6, Pictorial – 11, Macro/Close-Up – 8, Treasure Hunt – 5, Silent Essay – 7, Sight and Sound Essay – 4. The New Members Competition was withheld due to lack of participants.

The competition participation was up this year compared to the previous year. Our entries were impressive, proving the old adage, “small but mighty”.

We would like to take this opportunity to thank our competent judges for their time and expertise.

Our closing dinner at Bridgewater Motor Inn will be held Tuesday, May 24th and eight first place trophies will be awarded.

Motion to accept the report – Ralph Cook
Seconded by – James Campbell
Motion Passed

6. Call for nominations to Executive
We still require volunteers to fill positions of Secretary and Program Director. No nominations received.

7. Proposal to accept the Executive for 2016-2017 by acclamation:
President – John Burnett
Vice-President – Gary Smith
Past President – Sara Harley
Treasurer – Marg Campbell
Secretary – Vacant
Program Director – Vacant
Motion to accept the proposal – Nancy Grant
Seconded by – Derek Johnston
Motion Passed

8. Announcement of Committee/Activity Volunteers 2016-2017
Program Committee – John Burnett, Gary Smith, Trevor Awalt, Kas Stone, Sara Harley
Field Trip Committee – Joan McCullough, Ralph Cook
Scorekeeping – Karen Parnell Herrick, Julia Naas
Projectionist – Dave Collins
Refreshments – Brenda Zareski
Webmaster – Trevor Awalt
Publicity – Vacant
Yearbook – Trevor Awalt
Hosts – Charlene Morton, Derek Johnston
50/50 – Derek Johnston

9. Additions to the agenda as requested
No additional items were discussed.

10. Adjournment of annual meeting
The official meeting was adjourned at 7:40pm.

———————————————————————–

Items discussed after the formal meeting:

1. Charlene Morton discussed the field trip to the Aylesford Zoo planned for Saturday May 14th. Details were circulated by email. An email will be sent out on Friday evening if the field trip is cancelled due to weather.

Will Brooks, owner of the Fire Museum in Lunenburg, would like to receive photographs of our recent field trip there. Charlene will send him the photos that were submitted for our field trip slide presentation.

A tentative field trip has been set up for Sunday May 22nd – Mahone Bay farm with award winning draft horses. The farmer will give us a wagon ride in exchange for photos of him with his horses. Details will be forwarded by email.

2. There is an article about club member Gilbert van Ryckevorsel in May 11th’s LighthouseNOW Progress Bulletin.

3. Sara Harley presented a promotional idea to the club. She will create Business Cards or Postcards with photos submitted by club members. Postcards will be one sided and will include a photograph with the photographer’s name as well as basic information about the club. Business Cards will be two sided with the photo and photographer’s name on one side, and basic info about the club on the back. Cost to participate will be $15 and cards can be distributed however the participants want to do it. This should increase awareness in the community about our club, generate more interest with a wider range of images, and increase club participation in getting the word out. Thirteen people have expressed an interest in participating so far. Sara will contact participants over the summer to get their photos. Cards will be distributed and payment will be collected in September.

4. A slide show of images from April’s field trip to the Fire Hall Museum in Lunenburg was presented.

5. After the break, the club divided into two groups to start planning the program and field trips for next year.

That concludes our meetings for the year. Our year end Awards Dinner will be held on May 24th.





News – AGM Announcement Apr 27, 2016

1 05 2016

The Bridgewater Photographic Society’s Annual General Meeting will take place as follows:

Tuesday, May 10, 2016, beginning at 7:15pm
The M.A.R.C.
AGENDA
  1. Welcome and Confirmation of Quorum
  2. Confirmation and approval of the minutes of the AGM held on May 12, 2015. Minutes can be read here: Minutes from last AGM
  3. President’s Report
  4. Program Director’s Report
  5. Treasurer’s Report
  6. Scorekeeper’s Report
  7. Call for nominations to Executive**
  8. Announcement of Committee/Activity Volunteers 2016-2017**
  9. Additions to the agenda as requested
  10. Adjournment of annual meeting

 

John Burnett, President





Minutes from AGM – May 14, 2013

25 05 2013

BRIDGEWATER PHOTOGRAPHIC SOCIETY

MINUTES OF THE ANNUAL GENERAL MEETING

DATE:  May 14, 2013                                   MTG START TIME: 7:00 pm

NOTES:

Tonight shows:

Slideshows –  March and April field trips

32 members were in attendance.

Minutes for last years Annual General Meeting can be found on the club’s website.

PRESENTER / WORKSHOP EVENING TOPIC:

Sara Harley / Photographs at the level of Honours and above

Background:

There will be 8 categories for competitions in the coming year.  Competition and number of entries are: 1) Nature – 3 Digital and 1 print; 2) Floral – 3 Digital and 1 print; 3) Portrait – 1 Digital and 1 print; 4) Urban – 1 Digital and 1 print; 5) Travel – 1 Digital and 1 print;   6) Human interest/photojournalism – 1 Digital and 1 print; 7) Humour – 2 digital;             8) Creative – 2 digital.

Reports submitted:

President’s Report – after giving a small token to the head of each of the committees (rose for the ladies and card for the gentlemen) Derek thanked the contributors for their hard work and and determination. He also noted the 30% growth in the size of the club and commented that the challenge is to keep a varied and interesting program that keeps the club inviting and warm.  There is a need for the club to advance and in the support of that thought the competition and judging formats will be modified. His parting thought was “The best photo is the next photo.”  I am sure I speak for the entire club in saying that it has been a distinct pleasure to have him as our president.

Peter Stuempel move to accept the report seconded by Debbie Black. (passed)

Treasurer’s Report – presented by Marg Campbell.  Teresa Alexander-Arab moved to accept the report seconded by Reg Archibald. (passed)

Score-keeper’s report – presented by James Campbell.  Trevor Awalt moved to accept the report seconded by Susan McDormand. (passed)

Elections –        Call for Nominations was completed and the successful participants are:

Executive 2013-2014

President   Sara Harley

Vice President Teresa Alexander-Arab

Past President  Derek Johnston

Program Director  Nancy Johnston

Treasurer  Marg Campbell

Secretary  Doris Eagles

Committees& Volunteers

Program Committee – Nancy Johnston

Doris Eagles

John Croft

John Burnett

Field Trip Committee – Julia Naas

Teresa Alexander Arab

John Croft

Scorekeeping – James Campbell

Reg Archibald

Joan McCullough

Mary Ann Massey

Doris Eagles

Projectionist – John Burnett

Trevor Awalt (back up)

Teresa Alexander-Arab (back up)

Webmaster – Trevor Awalt

Publicity – Elizabeth Klaas and Elizabeth Nash

Refreshments – Karen Parnell Herrick

Rose Himmelman (back up)

Paulette Hudson (back up)

Host – Brenda Fitzgerald

Yearbook – Sara Harley

                                                                                                                            

New Business:

Motions –

Proposal to obtain a new club laptop computer moved by Sara Harley and seconded by Teresa Alexander-Arab. (Passed)  Discussion occurred on the potential cost of the laptop.

Proposal to spend up to $800 plus tax moved by Bill Jones and seconded by James Campbell. (passed with one nay).

Proposal to obtain a replacement projector moved by Sara Harley and seconded by James Campbell.  This is motion is required so that if we have a problem with the old projector a new one can be purchased ASAP.  (Passed)

By-laws –

Proposal to eliminate reference to “Preparing slides for Competition “ moved by Sara Harley and seconded by Elizabeth Nash.  This will help modernize the by-laws as slides are no longer used.  (passed).

The need to have a committee fully review the By-laws was discussed.  Moved by Elizabeth Nash and seconded by Susan McDormand.

Other –

The caretaker Carl was presented with a gift for all the extra work he does for the club.

There will be a Member’s Choice field trip to the Aylesford Zoo at 10:00 am. Those wishing to travel together can meet at the Bridgewater Tim Horton’s at 8:30.

Derek presented the incoming President Sara Harley with a homemade wooden gavel.

Refreshments by Karen and Debbie complements of the Club.

Meeting ended at 9:40.      Next meeting on May 28, 2013 will be the Closing Dinner.





Notice of Annual General Meeting

26 04 2013

On May 14th, 2013 the Bridgewater Photographic Society will be holding their Annual General Meeting. It is requested that all members attend.

Derek Johnston, President





Minutes from AGM – May 8, 2012

17 05 2012

Annual General meeting / Business meeting

Meeting started 7:15 P.M.

Presidents Report : Derek Johnston.

He thanked all the committees and individuals for the tremendous job they did, organizing, and planning, the topics, presenters, events, competitions, and field trips, to make for a very interesting, enjoyable, and successful year.

Special, and well deserved thank you, went to :

Nancy Johnston, and the Program Committee, for the tremendous job they did, arranging inside, and outside events, guest presenters, and interesting topics for our meetings, and competitions.

Candace Croft, James Campbell, SusanMcDormand, for creating and organizing the field trips and transportation.

Teresa Alexander- Arab, and Sara Harley for organizing the DesBrisay Museum Exhibit (20 plus Exhibitors)

Teresa Alexander-Arab, who as well as being Vice President, also did a great job as a projectionist.

Doug Merrett for taking care of web site, and doing projectionist duties.

Marg. Campbell who did another great job as treasurer this year.

Sara Harleyfor doing a tremendous job organizing, and scoringcompetitions. as well as the Scavenger Hunt “Water”. Sara also organizes and creates the yearbook.

John Croft for organizing the library, and providing books and magazines.

James Campbell for dealing with name tags, and the 50/50 draw.

Candice Croftfor arranging the Bridgewater Bulletin interview with Nancy Johnston.

Debbie Black for setting up, and organizing, breaktime snacks.

Marie and Frank Penny who organized the treasure hunt. .

Brenda Fitzgerald for being the club greeter, and assisting James Campbell with the name tags, and draws.

Evangeline Johnston a special thank you to for organizing, and sending out the minutes, and other information of interest

Derek presented roses to all the young ladies who were present and who were involved in making the programs a success.

Also, he noted, bylaw changes were made to allow the use of photo editing programs such as Photoshop, Gimp, and Picasa; for producing competition images; and the addition of 2 new competition categories, Photo Journalism, and Architecture.

He mentioned the position of secretary is not yet filled; this is a good way to get to know club members, and how the club operates.

Derek introduced our new executive for: 2012-3013

President – Derek Johnston
Past President – Brenda Fitzgerald
Vice President – Sara Harley
Treasurer – Marg Campbell
Program Director – Nancy Johnston
Field Trip coordinators – Susan McDormand / James Campbell
Scorekeeping – James Campbell
Projectionist – Teresa Alexander-Arab ; back-up and Webmaster – Doug Merrett
Refreshments – Debbie Black / Karen Parnell Herrick
Year Book – Sara Harley
Publicity – Elizabeth Nash / Elizabeth Klass
Hostess – Brenda Fitzgerald
Secretary – Still Vacant ???

Move to accept this reportby Gerry Black, seconded by Susan McDormand

Marg. Campbell Treasurer

Handed out copies of the Financial Report for the past year. and reviewed the detail of the report. Our bank balance as of 01 May 2012 was $2,759.41

Move to accept this report by Gerry Black, seconded by Susan Mcdormand

Break… Thank you toDebbie and Gerry Blackfor providing refreshments.

Doug Merrettprojected some great images by, Debbie Croft, Derek Johnston, Trevor Awalt and James Campbell, from the field trip to the Oakland Zoo, in Aylesford.

James also gave a short, excellent, sight and sound presentation of the Zoo trip.

Grant Dixon has volunteered to produce the program again this year.

Sara Harley: Judging:

She mentioned she has served 3 years as competition scorekeeper, and thanked all who volunteered to be judges; also Brenda , Nancy,James, and Marg, etc.. who helped out with competitions. .Also Doug Merrett, and Teresa Alexander Arab, for the great job they did as projectionists, and organizing images sent in for competitions.

She reviewed the numbers of prints, and projected images, entered in the competitions.

She commented on the overall high quality, and number of images entered in competitions. She also thanked those involved in organizing the scavenger hunt, photographer of the year, and the treasure hunt.

The nomination to accept the report was made by Elizibeth Klaas , seconded byDebbieBlack.

Nancy Johnston Programming:

She expressed her thanks to the members on the programming committee.

She commented on, and thanked the different presenters, and all who took part in competitions, and field trips, meetings, scavenger and treasure hunts.

Nancy would welcome new members on the program committee, and ideas for presenters, topics, competitions, and field trips. The committee meets 3-4 times during the summer, to create and finalize the next year’s program.

Please contact her or Derek for more information.

Other business:

Sarasaid the year books will be available at the windup dinner, for those who have ordered them. She is also looking for yearbook ideas for next year.

She also said, she and her husband John,would be hosting a club B.B.Q. again this year, on the 18th of August which is the third Saturday of the month. This would be “potluck”.

More information to follow.

Jamesmentioned the Tancook Island field trip would be on Saturday 26 of May

( Rain date the following Saturday.)

The return fair from Chester is $5.00, and leaves at 1 P.M. and returns at 6 P.M.

More information to follow.

Sara mentioned the Plant Nursery and Gardening Center in Wileville, would let club members take photos for a day during the first 2 weeks in June. Information to follow.

Susan mentioned photographers are needed to take pictures of, and provide prints of residents in a senior care home, during a day when they put on costumes . This would be just for their use only. Please contact her for further information.

50/50 draw winner was Sara Harley

Thank you to Reg. Archibald, who displayed prints of Eastern Passage.

Derek presented a gift to the caretaker, Carl, to show our appreciation for the work he did, before and after, meetings.

Minutes Submitted by Ralph Cook